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Office Manager

Position Summary

The office Manager is responsible for organizing and coordinating office operations and procedures to ensure effectiveness and efficiency in the daily workflow. Responsible for duties such as arranging meetings, scheduling appointments, keeping the office calendar, answering the phone, and editing correspondence. Responsibilities may also include tracking purchasing supplies, managing the supply room, and front desk administrative duties.

Duties & Responsibilities

  • Answer telephones, direct calls, and take messages.
  • Set up and manage filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Deliver messages and run errands.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Arrange conference, meeting, or travel reservations for office personnel.
  • Process and prepare documents, such as business or government forms and expense reports.
  • Inventory and order materials, supplies, and services.
  • Complete and mail bills, contracts, policies, invoices, or checks.
  • Provide additional support to the office staff as requested
  • Assist in ad hoc assignments

Education

 High School Diploma or equivalent

Professional Skills:

  • Proficient computer skills 
  • Outstanding communication skills, both verbal and written
  • Excellent organizational skills
  • Excellent time management skills and the ability to prioritize 
  • Possess a strong attention to detail
  • Nonprofit experience is a plus

Hours & Schedule   

Full-time

Location  

6600 North Lincoln Ave, Suite 300 Lincolnwood, IL 60712

Interested applicants should email their resumes to scrandall@chailifeline.org, or click on "APPLY ONLINE" below.

 

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